Common uses
Get rented equipment straight from the rental supplier, without registering it manually.
See all rented equipment in one place and keep track of what is on rent and what should be returned.
Place rented equipment on the right project, so that it appears on the project on the web and in the app.
Requirements
You are an administrator in the company.
Rental suppliers is activated for your company.
You are working on the web. Rental suppliers and Rented under Admin are not available in the app.
Get started
Go to Admin > Rental suppliers and grant the rental supplier access. See the guide Grant a rental supplier access.
When the rental supplier has sent in rented equipment, go to Admin > Equipment > Rented.
Open the Needs project tab and place the equipment on the right project. See the guide Place rented equipment on the right project.
What you can do with rented equipment
Let the rental supplier send in the equipment
When a rental supplier has access, it sends your rented equipment to Infobric Equipment automatically. You do not need to register it yourself. If the rental supplier removes a rental, it also disappears from the list.
Under Admin > Rental suppliers, you grant and revoke access on the Suppliers tab. On the Project mappings tab, you can see which external projects are mapped to which projects.
See all rented equipment
Under Admin > Equipment > Rented, you will find the Rented equipment page with the All rentals and Needs project tabs.
On the All rentals tab, the list shows Description, Count, Start, Stop, Per working day, Project, Rental company and External project. The Rental company column shows which rental supplier the equipment comes from.
Equipment without a project is marked Needs project in the list. Click an external project to show only the equipment on that external project.
Use Add filter to narrow down the list and Select columns to choose which columns are shown.
Follow up rentals and returns
The return filter is set to On rent when the page opens. Change the selection to see other rented equipment: All, On rent, No date, With date, Past date, Should be returned, Has been returned or Return confirmed.
Understand how equipment is placed on projects
On the Needs project tab, rented equipment is grouped by the rental supplier's external project. An external project is the rental supplier's own project for your rental, for example their project name or project number.
With a saved mapping, new rented equipment from the external project is placed on the mapped project automatically.
Without a saved mapping, new rented equipment ends up under Needs project until an administrator places it.
A project suggestion, for example Matching project number, is only a suggestion. The equipment is only placed when you select a project and click Assign all.
A new mapping only applies to equipment that arrives afterwards. Equipment that arrived before the mapping was saved is not moved.
How to place the equipment and save a mapping is described in the guide Place rented equipment on the right project.
See the rented equipment on the project
Once the equipment has been placed on a project, it appears on the project, both on the web and in the app.
Tips!
Save a mapping for external projects that always belong to the same project in your company. Then future rentals are placed automatically.
Check the Needs project tab regularly, so that new rented equipment ends up on the right project.
Can't find the rented equipment you are looking for? Check the return filter and select All.
Is Rental suppliers missing under Admin? Contact an administrator in your company. If you are an administrator, contact Infobric.